SABEeX Delivery Management System

The SABEeX Delivery Management System provides a unique platform which mirrors the delivery of projects from inception to operations and maintenance. The SABEeX Delivery Management System offers a modular approach to managing projects and specifically procurement processes in accordance with ISO standards. The Modules of the SABEeX Delivery Management System consist of: 

  • Procurement Management System
    • Tender Noticeboard
      • Listing of procurements that are published, closed, awarded, not awarded, cancelled and more
    • Tender Publications
      • Online tender meetings and on-demand briefings
      • Tracking of interest in tenders
      • Anonymous tendering process 
    • Tender Administration 
      • Invited tenders
      • Query submission and responses
      • Issuing Addenda and Notices
      • Publication of tender outcomes
      • Notification of tender outcomes to individual tenderers
      • Post tender clarifications system
      • Tender validity management and extension
    • Online Tender Box
      • Secure repository of submissions
      • Appointment of specific individual evaluators
      • Evaluators' declaration of interest
      • Tracking of access to submissions
    • Full Audit Trail of activities relating to procurement
  • Contract Management System
    • Portfolio level  dashboard
    • Project level dashboard
    • Dashboard view of individual contracts progress 
    • Contract documentation repository
    • Expenditure vs progress
  • Framework Contract Management System
    • Sharing of Framework Contracts
      • Administration of the approval to use another organisation's Framework Contract
      • Contract documentation repository
      • Dashboard of Orders placed under a Framework Contract 
      • Dashboard of Orders placed by others under a Framework Contract
      • Expenditure vs progress of each Order
      • Cumulative spend under a Framework Contract

Tender Noticeboard

We have developed a unique manner of advertising your tender notices. The notice is added to our website and published to all those registered who are interested in the line of work advertised. Clients can advertise their tenders at any time, and amend the advert when needed. 

Tender Publication

Clients can add their procurement documents to their tender notices on the Tender Noticeboard. This will make the procurement document accessible to anyone who wishes to have a copy. Downloads of the procurement documents are tracked so that the client can tell how many people have downloaded the documents, and who they are.  Site clarification meeting details can be included in the notice, and the arrangements included on the Tender Noticeboard. Addenda can be added to the Tender Publication at any time, together with the documentation that relates to that Addendum. Any notices that are published too close to the closing date, or the site clarification meeting, will pop up a warning about the rules set by the CIDB, if times are too short.

Tender Box 

Why require a physical delivery of a tender document if you can accept it electronically? Physical delivery requires that documents are printed, properly bound, carefully enclosed in an envelope, correctly annotated and must be delivered to the single tender box at the client's address. The ability of getting a tender in sometimes relates to how quickly you are able to drive! Electronic submissions eliminate all the pitfalls of physical tender delivery, making it cheaper and greener to submit a tender. The SABEeX Tender Box further ensures that submissions are correctly received, and cannot be tampered with before opening, or afterwards. Only authorised persons from the client will have access to submissions, and only after the closing time, ensuring transparency in the process. All information is secured away from prying eyes, ensuring that there is no compromise in tender submissions being leaked to the opposition.  Evaluation panels can have access to all submissions, no matter where the individuals are located, reducing the requirement for meetings, and large secure rooms where the evaluations have to be done. 

 

Document Compiler (No longer available)

The SABEeX Document Compiler has been developed specifically for procurement documents, and provides the most integrated way of developing excellent procurement documents quickly, effectively and accurately. This is the only tool that will provide precise and accurate control over procurement document templates, ensuring that only the current templates are used.  The requirement for sophisticated experts to put documents together is no longer with the SABEeX Document Compiler! The decision over what must be included, may be included and what options can be chosen lies with the experts who prepare the templates, and the control over changes to these lies in the SABEeX Document Compiler. This means that drafting of procurement documents can now be done by those who require the works, product, or services, rather than a team of experts. Workflow capability is built into the SABEeX Document Compiler, and is a native part of the way that documents can be prepared in complex organisations which require approvals before documents can be published. The SABEeX Document Compiler is just as easy to use by those who do a simple, once-off procurement document for a client that does not require a system to track approvals or progress.

Specialist Procurement Support and Advice

SABEeX has professional resources that offer specialist procurement support and advice. Our extensive experience and expertise is cutting edge and has lead the way in the industry for many years. 

We provide support in the development of:

  • delivery management
  • procurement strategy
  • procurement tactics
  • preparation of procurement documentation
  • management of procurement processes (in conjunction with the SABEeX Delivery Management System)
  • administration of procurement processes
  • evaluation of tender submissions received
  • preparation of evaluation reports
  • preparation of contracts 

Out clients can attest to our integrity, ethics and diligence....... please feel free to contact them for a reference!