Freeing up Valuable Resources
Organisations often have their most experienced personnel engaged in the day-to-day development of procurement documents. This ties up these valuable resources in the challenges of a word processor, rather than the more important task of preparing a clear scope of work. Administrative personnel would be able to draft these documents very adequately if there are some controls put in place, to ensure that mistakes are kept to a minimum, and an oversight procedure can be put in place where the critical areas of documents are checked by senior members of the organisation.
Procurement is a Process
Procurement can be defined as a step-by-step process that follows a series of logical steps. South African National Standards and International Standards have been published that define how this process is put in place, and the Document Compiler takes full advantage of this. In South Africa, the Construction Industry Development Board has published the Standard for Uniformity in Construction Procurement, which is in essence, a recipe for how the construction industry has to conduct their procurement.
The Document Compiler has been developed with these principles in mind, and is fully Compliant with the provisions of the CIDB Standard for Uniformity if the organisation's templates have been properly prepared.
Rules and Permissions
The rules which permit changes or amendments to specific portions of the document are set up when the templates are captured. Possible rules relate to words within a clause, clauses, sections and even entire documents. The rules that are set up alongside the templates extend to mandatory, default include, and whether the entire clause is editable or just some words within the clause.